Principal Executive Secretary

Principal Executive SecretaryPatuxent River, MDEntry
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Position Description

Requirements

Conditions of Employment

  • Must be a US Citizen.
  • Must be determined suitable for federal employment.
  • Must participate in the direct deposit pay program.
  • New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov
  • Generally, current federal employees applying for GS jobs must serve at least one year at the next lower grade level. This requirement is called time-in-grade. Time-in-grade requirements must be met by the closing date of this announcement.
  • Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.
  • Males born after 12-31-59 must be registered for Selective Service.
  • Per the preliminary nationwide injunction on E.O. 14043, COVID-19 vaccinations will not be implemented or enforced. For more information on vaccine status and workplace safety protocol requirements see Additional Information below.
  • You will be required to obtain and maintain an interim and/or final security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.
  • This position is eligible for part time, full time or ad-hoc telework at the discretion of management.

Qualifications

Your resume must demonstrate at least one year of specialized experience at or equivalent to the NK-02 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: 1) Preparing and editing correspondence to ensure that it is free from grammatical error; 2) leading an administrative team, providing guidance to subordinates 3) Maintaining calendars and coordinating meetings for Senior Executives; 4) Scheduling travel arrangements for management and staff; and 5) Utilizing office automation equipment including s/w supporting virtual meetings, and various processes.

Additional qualification information can be found from the following Office of Personnel Management website:
https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

Additional information

COVID VACCINATION INFORMATION: To comply with the recent preliminary nationwide injunction on Executive Order 14043, Requiring Coronavirus Disease 2019 Vaccination for Federal Employees, the Department of the Navy is not taking any action to implement or enforce the COVID-19 vaccination requirement. New hires will need to provide their vaccination status as well as comply with workplace safety protocols related to masking, physical distancing, testing, travel, and quarantine.

This position is covered by the Department of Defense Priority Placement Program.

Additional vacancies may be filled by this announcement.

A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments.

If you are unable to apply online and request information about the Alternate Application process, please contact the Department of Navy's Employment Information Center.

Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at: http://www.secnav.navy.mil/donhr/Documents/CivilianJobs/FedCivAnnuitants.pdf

ICTAP Applicants: To be considered well-qualified and exercise selection priority as an ICTAP candidate, displaced Federal employees must satisfy all qualification requirements for the position and receive a rating in the highly qualified category (score 85) or higher. ICTAP candidates must provide copies of all of the following documentation at the time of application: 1) agency notice; 2) most recent performance appraisal; and 3) most recent SF-50 or notification of personnel action that includes position, grade level, and duty location. Applicants who do not provide this documentation will not receive consideration as an ICTAP candidate. For more information about ICTAP eligibility please review the following link: https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/federal-employees/ictap/

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

In order to qualify for this position, your resume must provide sufficient experience and/or education, knowledge, skills, and abilities to perform the duties of the specific position for which you are being considered. Your resume is the key means we have for evaluating your skills, knowledge, and abilities as they relate to this position. Therefore, we encourage you to be clear and specific when describing your experience.

When the application process is complete, we will review your resume to ensure you meet the hiring eligibility and qualification requirements listed in this announcement. You will be rated based on the information provided in your resume and responses to the Occupational Questionnaire, along with your supporting documentation to determine your ability to demonstrate the following competencies:
 

  • CLERICAL SUPPORT FUNCTIONS
  • CORRESPONDENCE
  • CUSTOMER SERVICE
  • OFFICE AUTOMATION
  • ORAL COMMUNICATION


You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation.

If after reviewing your resume and supporting documentation, a determination is made that you inflated your qualifications and/or experience, your score may be adjusted to more accurately reflect your abilities or you may be found ineligible/not qualified.

Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

All eligibility, qualifications, and time-in-grade requirements must be met by the closing date of this announcement.
 

 

Position Duties/Responsibilities

This position serves as the Principal Executive Secretary for the Program Executive Officer (PEO) for Unmanned Aviation and Strike Weapons (a Naval Flag Officer), the Deputy PEO for Unmanned Aviation and the Deputy PEO for Strike Weapons (both Senior Executive Service (SES) members).  The incumbent is responsible for assisting and coordinating a variety of administrative activities directly supporting the PEO and the DPEOs.  The incumbent will maintain the office calendar, schedules appointments and conferences, establish priorities and changes schedules or cancels appointments as necessity arises. The pace of the office is very hectic and we interact with the top levels of PEO, NAVAIR, and ASN leadership.  The incumbent will be required to juggle multiple tasks and communicate both orally and in writing with high-level managers on a daily basis.  The person in this position will be the main point of contact for all issues coming into the office.

The position requires the incumbent to be on site daily.

  • You will serve as the lead secretary and will be the office authority on administrative/clerical matters in the PEO in order to provide an effective, smooth flowing office routine.
  • You will provide direct support to PEO and Deputy PEO?s on day-to-day operations of the office.
  • You will be required to juggle multiple tasks and communicate both orally and in writing with senior-level managers on a daily basis.
  • You will maintain the office calendar, schedules appointments and conferences, establish priorities and changes schedules or cancels appointments as necessity arises.
  • You will receive incoming mail, determine which can he handled personally, provide necessary background data or explanatory notes on which is forwarded to supervisors and forward the rest with appropriate notations.

Minimum Salary

$56,086

Maximum Salary

$88,684